Access Micropay

Employee set up guides including Rates, Leave, Superannuation, Tax and Onboarding.

Employees

Create and maintain Additions and Deductions, including the different calculation methods and what each field means

Additions and Deductions

Percentage Allowance (e.g. Casual Loading) needs to calculate on another allowance

Addition that calculates on another Addition

How to set up a Before or After Tax Addition that can be used for Laundry Allowance, Car Allowance or Phone Allowance.

Allowance based on an amount per pay

Update the Type of an Addition or Deduction, e.g. amount to unit or make it inactive

Change an Addition or Deduction code

How to set up a Garnishee deduction with protected earnings for Child Support and pay the agency the amount.

Child Support set up

Repaying a company loan, setting up a reducing balance garnishee, or needing an end date on a regular deduction.

Create a reducing balance deduction

Enable or disable EarlyPay using the Include in EarlyPay

EarlyPay Field for an Addition or Deduction

Employee Salary Sacrifice deduction that is not a Super contribution

Notice from the ATO for an Extra Tax Deduction for an employee.

Extra tax adjustment deduction

Set up a percentage-based deduction or salary sacrifice to calculate on an addition or allowance

Include an Addition in the calculation of a Deduction

Create a new Deduction code to capture an Employee's Novated Lease Value.

Novated Lease

Employee additions and deductions set up.

Employees - Additions and Deductions

I can't add columns to Employee Enquiries as the option is not available

Customise Grid Columns is greyed out in Employee Enquiries

Employee Enquiries

Employees - Employee Enquiries

Attach a new bank account to an employee as a bank split or the balance of pay record

Add a new bank account to an Employee

I need to update details e.g. pay rates or leave balances for all employees or import a large number of new employees

Bulk changes to Employees

How the Calculate button creates hourly rate, autopay and annual salary

Calculate button for Yearly Salary, Auto Pay Amount and Normal Rate in Employee Rate Details

Change an employee code and zero out the STP data for the old code to avoid duplicate Income Statements in MyGov

Change an Employee Code

Checklist to change employee from casual to full-time

Change the employee's employment type from Casual to Permanent

Checklist with steps to follow to move an employee from FT to PT.

Change an employee's employment type from Full-time to Part-time

Checklist steps to follow to update an employee from part time to full time.

Change an Employee's Employment Type from Part-Time to Full-Time

Checklist with steps to follow to change an employee from full-time to casual.

Change an employee's employment type from Permanent to Casual

Update the termination date or reason for an employee?

Change an Employee's Termination Details

How do I change the pay frequency or pay cycle for an Employee

Change the Pay Frequency for an Employee

Create or add an alert for employee anniversaries or birthdays.

Create Significant Dates

Manually onboard or create a new employee record using the wizard and upload multiple new employees

Create an Employee

What is the difference between duplicating and copying an employee record

Create an employee record by copying

Recording emergency contact information, next of kin, visa information, training information etc.

Create User Defined Fields

Contractor set up in an Australian database

Split costs between 2 or more Cost Accounts for an employee

Cost Redirection

Enable or Disable EarlyPay for an employee

EarlyPay field for an Employee

Can't select an EFT Institution in Employee maintenance

EFT Institution is greyed out in an Employee record

Employee Name Change

Setting up an employee who works two or multiple different positions or roles and is paid at different rates?

Employees needing two pay rates

Limit to the number of bank accounts and employee can pay their salary or wages into.

Maximum number of bank accounts an employee can split their pay into

Transfer an employee to a new entity or change an employee's payroll company.

Move an employee to a New Payroll Company

Update or increase an employee's rate and, if required, record when and why the rate was change

Rate Change for an Employee

Is it possible to reinstate an employee who has returned after being terminated?

Reactivation of a terminated employee card

Add or include department, reporting manager or org chart information on an employee record

Reporting Manager and Organisation Hierarchy

Review Work Patterns

Stop an autopay for an employee on leave as I don't want to pay them

Suspend Autopay for an employee

Fields are greyed out and can't change bank, salary, rates, additions or deductions, tax details, super or leave on an employee master file

Unable to edit fields on an Employee record

'Agent XXXX in Employee Maintenance/Timesheet has Employee XXXXX selected' message appears in employee record or transactions.

Unlock Employee Records

Add a photo to an employee record and the recommended photo size

Upload a photo to an Employee

General maintenance of employees, start dates, bank and transfers.

Employees - General

Set up Annual calculated as a percentage of hours worked

Annual Leave based on hours worked

Annual, Sick, Long Service or User Defined Leave has stopped accruing or is frozen

Annual Leave not accruing each period

Audit or review leave accruals between periods to find when leave has accrued incorrectly

Check Leave Accruals

How can I remove a Leave Reason that was created in error?

Delete Leave Reasons

Difference between Entitlement and Pro rata

Employee Leave Fields

Record and report on FDV or Family and Domestic Violence leave in an Australian database

Family and Domestic Violence leave

The Leave is accruing fine, but cannot see the Leave balance in days, only in hours

Full time employee accruing leave however only shows as Hours not in Days

Employee is attached to a leave class that is granted but hasn't received any leave, do I add the leave hours to the employee record

Grant an employee leave

Leave Accruals for Terminated Employees

Modify or update an Employee's Leave Balance

Leave Adjustment

The leave values or balances are not increasing when you forecast to future date on the employee record in MicrOpay

Leave doesn't forecast to a future date

An employee should have more LSL than they have

Long Service Leave is incorrect for an employee

Change the leave class so that leave accruals remain correct.

Reduce an Employee’s Contract hours so the Leave Accruals remain correct

RDO Amount and Hours Calculation is different from the Employee’s Current Rate

Suspend Leave Accruals

Employees - Leave

Cancel an Onboarding Invitation because it went to wrong email, the employee isn't starting, or they haven't completed the forms

Cancel an Onboarding Invitation

Employee Onboarding Guide

Onboarding a new Employee

Onboarding and Superannuation

New Employee or New Starter Onboarding email invitation hasn't been delivered, how to check if it has?

Onboarding Invite Email hasn't been received

Opt into Onboarding

Opt out of Onboarding

Resend Onboarding Invitation

Employees - Onboarding

Add or change the Super Fund that is linked to an employee

Attach Superannuation to an Employee

Move an employee to another Employer Super Contribution

Change the Employer Super Contribution for an Employee

Create a Salary Sacrifice or after tax Voluntary Contribution for Superannuation

Employee Super Contribution

Receive 'Unable to Add Fund Record “SUPER FUND NAME”! Error: Incorrect syntax near ‘SURNAME’' when trying to update an Employee's Super Fund or Cost Account.

Error: 'Unable to Add Fund Record “SUPER FUND NAME”!'

Fixed amount of Superannuation per period for an employee as RESC for high income earners.

Pay an employee the same amount of super per period

Delete or cancel a super salary sacrifice deduction or cancel a voluntary super contribution from the employee details.

Remove an employee super contribution from the employee

Divide Employer Contribution between multiple funds or send their Employee Contribution to a different fund than their SGL contribution

Split an Employee's Super between Funds

How Super Stapling works and is the extra step when hiring new employees

Stapled Super

Employees - Superannuation

Employee has a tax variation on an Addition

Apply a specified Tax Rate to an Allowance

Update the Employee record as the wrong Income Type or Tax Treatment code was selected

Change an Employee's Income Type

The employee needs two Income Types allocated for the current Tax Year

Change and split an Employee's Income Type

Employee hasn't supplied a new variation letter, update the Tax Type and remove the ATO Defined Category

Change Tax Type from Specify Rate to Taxable

Change to the employee tax free threshold, SSTL or Tax and Medicare offset claims.

Employee's tax table change

Question appears when I modify employee information about tax

Message: 'You have changed the Employee's Income Type'

Employee starts without providing a valid Tax file number

Set up a new staff member without a TFN

Change an employee's tax rate to a specific tax rate or zero with a Variation Valid Date as per letter from ATO for a special tax rate

Specify a different percentage due to a Tax Variation

Set up or remove STSL/HELP/HECS for an employee and how to see the calculated values

Study and Training Support Loan debt for an employee

Does the Tax Treatment code get reported to the ATO via STP Reporting

Tax Treatment Code in Employee Tax Details

Setting up additional tax for employees who want to contribute more.

Withholding PAYG for 27 fortnights or 53 weeks in a year

How to set up a WHM (Working Holiday Maker) employee and attach them to the correct tax scale

Working Holiday Maker Employee

The WHM tax is wrong when compared to last week or the WHM employee is taxed as a Non-Resident

Working Holiday Maker tax is greater than last week

Employees - Tax

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