The duplicate function is used to create a new employee record when you are rehiring a previously terminated employee. You can also use this when an employee is changing companies. You should check each screen for any required changes.
The copy function is used to copy an existing employee to create a new record, when the majority of the information is the same e.g. pay class and rate details.
The Tax File Number will be validated when you click OK on the TFN Declaration screen. The validation will check that the number entered complies with the ATO's TFN algorithm. It cannot check if it is correct for the individual. Invalid TFNs will show an error and you won't be able to close the screen. See new employee without a TFN for more information when the TFN is invalid.
To copy or duplicate an employee record:
Go to Payroll, Maintenance, Employees, Employees.
Highlight the employee you want to duplicate or copy
Right-click on the employee.
Select Duplicate or Copy.
Complete the new employee details by confirming each screen is correct.
OK to save the record.
Important: You cannot use the same Employee Code when you copy or duplicate, as each record needs a unique Code.