The Employee Onboarding feature streamlines the process of adding new employees to payroll by inviting a new employee to provide their personal, contact, tax, bank, and super information via a secure, online form. Since the new employee provides this information themselves, it results in:
Much less manual data entry is required to add the new employee to payroll
Reduced risk of incorrect data being entered.
The Onboarding form also assists you in meeting Fair Work obligations by including the required employment information statements for the new employee to review and accept.
The first step in the process is to add a New Employee record and enter the Employee's Name, Personal Email Address, Mobile Number, Basis of Payment, and Payroll Company. For more information on the process, refer to Onboarding a new Employee.
Information from the new employee's completed form is submitted to MicrOpay and updates their record in the New/Edit Employees Maintenance grid. You then review the onboarding record and enter any information required to create a basic employee record.
Onboarding is turned on by default, but there is some setup that you may need to complete before using it. To include your company logo in the invitation, the URL needs to be a web-accessible location that directs to the logo and not a link to where the file is stored. For example, a location on your company website and not a link to SharePoint.
Note: If you use ESS or another third-party system to onboard your employees, you will need to choose which system you use. If you sent a new starter an Onboarding Invitation from both MicrOpay and the other system, you will create two records.
For full instructions on how to use Employee Onboarding, click here to download the guide.
Note: Onboarding can only be used in Australian payroll databases to onboard new employees who have a TFN. It cannot be used for new starters with an ABN who are entering a voluntary agreement.