Employee Onboarding streamlines adding new employees to payroll by inviting them to provide their personal, contact, tax, bank, and super information via a secure, online form. Since the new employee provides this information themselves, it results in:
Much less manual data entry is required to add the new employee to payroll
Reduced risk of incorrect data being entered.
The Onboarding form also assists you in meeting Fair Work obligations by including the required employment information statements for the new employee to review and accept.
The first step is to add a New Employee record and enter some basic information, e.g. name, email, etc. The new employee completes the forms, which are then submitted to MicrOpay and updated in the New/Edit Employees Maintenance grid. You then review the onboarding record and enter any required information. For more information on the process, refer to Onboarding a new Employee.
Onboarding is turned on by default, but there is some setup that you may need to complete before using it. Your agent needs to be set up with access to all payroll companies and pay frequencies to be able to complete the process.
To include your company logo in the invitation, the URL needs to be a web-accessible location and not a link to where the file is stored. For example, a location on your company website and not a link to SharePoint.
Note: If you use ESS or another third-party system to onboard your employees, you will need to choose which system you use. If you send a new starter an Onboarding Invitation from both MicrOpay and the other system, you will create two records.
For full instructions on how to use Employee Onboarding, click here to download the guide.
Note: Onboarding can only be used in Australian payroll databases to onboard new employees who have a TFN. It cannot be used for new starters with an ABN who are entering a voluntary agreement.