The Sync from Payroll process will update existing members' records in ESS with changes that have occurred to relevant fields in MicrOpay Evo and create new members based on their employee record.
There are a number of fields included in the initial sync (the one that creates the member) that are not included in subsequent syncs. The fields that are updated are generally those that are used in payroll processing or are managed from payroll, e.g. tax, superannuation or employment information. The fields that are not included in subsequent syncs, e.g. Personal Information, Contact Details and Bank Accounts, are those where the changes are made in ESS and sent back to MicrOpay Evo.
Some changes (e.g. updates to existing leave dates or hours) will not be included in a Sync from Payroll until an End of Pay has been completed in MicrOpay Evo.
Refer to the articles below for specific information on how data flows on an initial Sync and from ESS to MicrOpay:
Employee Fields synced to update existing Members in ESS
MicrOpay | To ESS |
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| Field | Section | Member Profile Page |
Payroll Company | Company Name | Employer Information | Employment |
Employee Code | Employee Code | Employment Information |
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Date Hired | Date Hired |
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Termination Date | Termination Date |
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Employment Type | Status |
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Job Classification | Job Description |
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Default Cost Account | Cost Account |
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Location | Location |
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Pay Point | Pay Point |
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Pay Class | Pay Class | Salary / Wage Details |
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Yearly Salary | Annual Salary |
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Normal Rate | Normal Hourly Rate |
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Tax File Number | Tax File Number (from TFN Declaration, or ABN from Voluntary Agreement | Tax Details (Australia) |
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Tax Rate (where Specify Rate is selected) | Tax Rate |
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Tax Status (from TFN Declaration) | Tax Status:
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Tax Free Threshold | Claims, loans and debts: Claim Tax Free Threshold |
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Study and Training Support Loan Debt | Claims, loans and debts Help, SSL and TSL debt |
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IRD Number | IRD Number | Tax Details (New Zealand) |
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Student Loan | Student Loan |
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Student Loan CIR and/or Student Loan BOR | Student Loan CIR and/or Student Loan BOR |
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Fund Name | Superannuation Fund Name (including changes made to the Superannuation Fund Name) | Superannuation | Superannuation |
Membership Number | Membership Number |
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Joined | Date Joined |
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Based on leave types attached to the employee:
| Leave types display in Balances section, e.g. Annual Leave, Personal Leave etc. | Balances | Leave |
Based on Leave Reasons attached to employee's leave classes | Leave Reason | Leave Application form |
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Pay Advice attachments where Delivery Method was Upload to ESS |
| Advices | Pay Advices and Summaries |
Pay Summary attachments where Delivery Method was Upload to ESS |
| Summaries |
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Fields synced but not displayed in Member Profile |
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Contract Hours | Contract Hours are used to convert leave balances in hours to days, e.g. the number of leave days shown in leave forecasts and applications |
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Work Pattern | Work Patterns are used in leave applications to calculate the number of working days and hours in a period of applied leave. |
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