Pay Advices are produced each period and supplied to employees. They outline what the employee is receiving in their pay. Pay Advices can be given to employees via ESS (or other third-party portal), email or paper. The Notification Method is nominated in the Pay Details of the employee record.
For leave balances to be updated to the end of the current period, you need to run Update Leave prior to producing Pay Advices. For more information, see Leave Balance on Pay Advices.
For more information on each field on Pay Advice, download Pay Advices and MicrOpay.
To produce Pay Advices:
Go to Payroll, Reports, Transactions, Pay Advices.
To filter the data and produce pay advices for a subset of employees, select Payroll Company, Location, Pay Point or From Employee and To Employee. To produce pay advices for one employee, enter the same employee in From Employee and To Employee.
Select Delivery Method:
Employee Default will produce pay advices using the employee's Notification Method.
Email will send a pay advice to the employee if they have an email address marked as Email Payslip.
Upload to ESS will produce all pay advices to the attachment table to be accessed by ESS or your third-party system.
Print will produce all pay advices to a nominated printer.
Select Pay Frequency.
Period End Date will list the period end dates for the selected Pay Frequency in the Current Financial Year. Select the required one.
Enter the Advice Date. This defaults to today's date, but can be changed. It should reflect when pay advices are issued and is used as the Payment Date in STP Reporting.
Tick Reprint Pay Advices to produce them again.
Select the required options on the Display Options tab. These include:
Bank Account Details
Employee Address
Job Classification
Cost Account Description
Addition/Deduction Code
Ticking Summarised Transactions and Summarised Termination Payments will add the same components together to appear as one total. When ticked, Cost Account, Rates, etc. aren't displayed.
Payment Period displays the Start Date and End Date of the Pay Period. This is based on the Period End Date and Pay Frequency. You can change these dates to reflect the actual pay period if the Period End Date has been changed.
The Leave tab allows you to:
Display leave balance in Hours or Days. Days are calculated when Contract Hours are attached to the employee record.
Show Leave Date for leave taken in the period.
Tick Current Leave Transaction to reduce the employee's leave balance by the leave taken in the period.
For each Leave Type, you choose to show Entitlement, Pro Rata, Taken or Total. You can choose one, e.g. Total or multiple. If you choose to show Entitlement, Taken and Total, Total will be Entitlement less Taken. If you select Total, it will be Entitlement plus Pro Rata less Taken.
On the Superannuation tab, select which cumulative Super values to display and to include the Superannuation Total.
The Messages tab allows you to enter:
Print Global Messages - for all pay advices produced.
Payroll Company Messages - for pay advices produced for the nominated companies.
Location Messages - for pay advices produced for the nominated locations.
The E-mail tab allows you to enter.
Default Subject - will display as the Subject in the email received by the employee.
Default Message - will display in the body of the email received by the employee.
Once you have made the required selection, click Preview to check the pay advices.
Click Produce to send, upload or print the pay advices.
If Email is included in the pay advice production, you will see the Progress Log. This will include employees' email details and any errors that may occur.
A Saving advices progress bar will display. You need to wait for this to be complete before you proceed with anything else. Not waiting for this to finish could result in data corruption.
Language