Job Codes group hours used on different jobs/events/projects. Unlike Cost Accounts, the codes are used for a period (the duration of the project or job) and then become obsolete.
Job Codes are allocated through transaction entry and can be exported to Excel to provide cost per job information.
Once you display the field, you can enter Job Codes in transaction screens, including Express Timesheet, Extended Timesheet, Manual Calculation and Adjustment Transactions.
Job Codes can also be imported via the Transaction Import File. For more information, see Import transactions from Time and Attendance.
To add Job Code field to Transaction screens:
Go to Payroll, Transactions, Processing and select either Express Timesheet, Extended Timesheet or Manual Calculation.
From the Options menu, select Change Form Options to open the Transaction Options window.
Tick Display Job Code.
Click OK to apply changes. This will close the Transaction screen.
To add a Job Code field to Multi Employee Timesheet.
Go to Payroll, Transactions, Processing, Multi Employee Timesheet
Right-click in the grid.
Select Customise Grid columns.
From the Customize window, drag Job Code to the timesheet header.
Entering Job Codes in transaction entry.
Job Code is a free-text field that allows entry of up to 30 characters. Enter the Job Code for any hours, additions or deductions that are assigned to the job/project. The codes are saved exactly as they are entered, so ensure codes are keyed in correctly.
You can include Job Codes when you print the Transaction Report or view it through the Employee Enquiries.
To view Job Codes in Employee Enquiries
Go to Payroll, Enquiries, Employee Enquiries.
Select a single employee or a range of employees.
Tick Include Processed Pays to include transactions entered in the current pay period.
Define the Pay Period range in From Date and To Date. Select the same date in both fields to view one period.
Click View in the top left to retrieve the transactions.
Right-click in the work area of the grid and select Customise Grid Columns.
Drag Job Code from the Customization window and drop it into the grid header.
Close the Customise window.
You can:
Group by Job Code by dragging Job Code into the grey bar immediately above the header.
Filter by Job by using the Filter button (funnel) on the right of the Job Code header.
Export to Excel by using Save Grid.