Understanding the Super Process Date is crucial for managing superannuation contributions in Access Micropay.
The Super Process Date indicates that superannuation contributions have been processed. It is automatically populated when you either:
tick Pay to Fund in Superannuation Process and produce the file or report.
or include the period end date in batch (e.g. create a batch) in Super Clearing Batches.
When you enter superannuation in a Manual Calculation, you choose whether to enter the date processed or leave it blank. You would enter a date manually if you want to exclude the super from your files or batches, e.g. have received the refund or made the payment. Leaving it blank indicates that the superannuation contributions have not yet been processed to the fund, and they will be included next time.
The date displayed in Date Processed depends on how the date was entered, if you use:
Superannuation Processing, then the date will be the Process to Date.
Super Clearing Batches, then the date will be the date you created the batch, not the Process To Date.
Manual Calculation and enter a date, then the date will be what was keyed.
There are two options you can use to check if Superannuation has been processed, Superannuation Processing or Employee Enquiries.
Superannuation Processing
Go to Payroll, Transactions, End of Period, Superannuation Processing.
Untick Pay To Fund and select the date range you are querying.
Click Preview.
If the Contribution Due column is 0.00, then Pay to Fund has been selected and the Contributions for this Period have been cleared.
Employee Enquiries
Go to the Payroll, Enquiries, Employee Enquiries.
Select the Employee or range of employees and the date range you are querying.
Click View.
Check the Super Processed Date for a date in the Employer Superannuation line. If a date exists, either Pay to Fund has been processed or a Date Processed was entered in a Manual Calculation.
If you cannot see this column right-click and Customise Grid Columns to insert this by dragging and dropping it as a header in the grid.
For more information, see Employee Enquiries.