When you enter super via a manual calculation, the Date Processed field is available. This field is used to control whether the super value is included or excluded from superannuation processing, express super processing and super clearing batches.
If you enter a date in the field, the values will be excluded. You would do this if the superannuation has been returned or you have paid it outside of MicrOpay
If you leave the field blank, the value will be included. You would do this to increase or decrease the super values on your next file.
Note: Negative values are included in any reports but excluded from super files. If the net result of your super adjustments is negative, you will need to recover the money directly from the fund.
Employee Enquiries
You can use Employee Enquiries to find if a date has been entered into Date Processed.
Go to Payroll, Enquiries, Employee Enquiries.
Select the Employee and the date range you are querying in From and To Date.
Click View.
Ensure that the grid includes Super Processed Date and Transaction type.
If they aren't included, right-click and Customise Grid Columns to insert them by dragging and dropping them as headers.
Check Super Processed Date for a date in the employer superannuation line. If a date exists for a period you haven't processed super for, then Date Processed was entered in the Manual Calculation.
Correct the superannuation
To correct the super so that is shows in Super Processing, Express Super or Super Clearing, you need to reverse the original manual calculation with a Date Processed and then enter it again without a Date Processed.
Reverse the original manual calculation
You need to select the opposite type of manual calculation, e.g. if the original was an Add, select Subtract.
Go to Payroll, Transactions, Processing, Manual Calculation.
Select the Employee.
Select Add or Subtract. This should be the opposite of the original transaction.
Do not select anything from the Pay Calculation dropdown.
From the Pay Summary window in the bottom left, select Employer Contribution.
Enter the same values in This Advice and Super Earnings (if applicable) as the original transaction. You don't need enter a negative in a Subtract.
Enter a Date Processed.
Select Process.
Re-enter the manual calculation
Go to Payroll, Transactions, Processing, Manual Calculation.
Select the Employee.
Select Add or Subtract. This should be the same as the original transaction.
Do not select anything from the Pay Calculation dropdown.
From the Pay Summary window in the bottom left, select Employer Contribution.
Enter the same values in This Advice and Super Earnings (if applicable) as the original transaction. You don't need enter a negative in a Subtract.
Enter a Date Processed.
Select Process.