Manual Calculation can be used to enter transactions that were missed or overpaid in a previous pay or where you paid the employee outside of the system.
For example, you need to pay an employee an extra payment for a shortfall in their previous pay.
You can include the net pay from Manual Calculation in your EFT file or exclude the value if you have already made the payment to the employee. Any values you include in a Manual Calculation will be included in the year-to-date values you report to the ATO via STP reporting.
To separate the payment for reporting purposes, you can process the Manual Calculation with a unique period end date, see Adjustment Pay Runs. When you process the End of Pay for the adjustment pay run, change the End of Next Period to the actual date of your next pay run. You can skip Update Leave Entitlements and untick Update Leave in the End of Pay process, if you don't want to accrue leave.
Alternatively, you can enter the transaction and process it as part of the next normal pay run.
If you need to amend an existing Manual Calculation and unselect options in Pay Calculation, it is recommended that you delete the transaction and re-enter it to clear previously calculated values.
Tip: Manual Calculations can be used for several different purposes. The steps below give a general overview. There are several articles that cover specific scenarios, including:
Process a Bonus
Cash out Leave
Superannuation Adjustment
Transferring Super between Funds
Reversing or entering ETPs
Enter a Manual Calculation
Go to Payroll, Transactions, Processing, Manual Calculation.
Select the Employee.
Select either Add or Subtract.
Add is add or increase values.
Subtract is to reverse or reduce values. When Subtract is selected Generate Payment is untick. A Subtract can not reduce the net payments included in the bank EFT file.
Tick Generate Payment if the employee is to be paid by EFT. Untick to exclude the payment from the EFT file.
Update the Number of Periods if the payment covers multiple pay periods.
In Pay Calculation tick Tax, Superannuation, Standard Adds/Deds or Value to automatically calculate the value. If not ticked, you need to calculate and enter the values.
To include the Super Earnings in the SGL Quarterly Cap, you must tick Superannuation.
Select Bypass Bank Splits if the payment is to be transferred to the employee's primary bank account.
Select a pay component from the Pay Summary section.
Click the Add button on the bottom left of the work area.
Enter the required data, including the value of the transaction, if not set to calculate.
You can enter values as negative in an Add Manual Calculation as long as the total Net Pay is positive. For example, an Employee was overtaxed $100 in a previous period. Select Tax (Incl Adjust) and enter -$100. This will then appear as a positive Net Pay of $100.
Repeat steps 8 to 10 if more pay components need to be entered.
To enter a message for the pay advice, select Net Pay, and enter the message in the Manual Calculation Advice Message field.
Click Process.
A separate Pay Advice will be printed for a Manual Calculation. The transaction will have a different source when looking at the Transaction Report or Employee Enquiries.
Tip: You can apply the same Pay Calculations to every Manual Calculation by using Default Pay Calculations.
In Manual Calculation, go to Options, Change Form Options from the dropdown menus.
Tick the Default Pay Calculations checkbox and select the option(s) to be applied.