Manual Calculation is used to enter a transaction with values that you have calculated manually, that were missed from a previous pay or you paid the employee outside of the system.
For example, an employee received an extra payment to make up for a shortfall in their previous pay, and the amount has been calculated manually and the payment has already been processed using the Banking software directly.
To ensure that the employee's YTD values include the extra amount, and it is reported to the ATO via STP Reporting, you can process this as a manual calculation.
If you need this transaction to have a unique Period End Date so it is separate on reports, refer article Adjustment Pay Runs.
For adjustment pay runs, you can change the End of Next Period in End of Pay to the actual date of your next pay run. If you don't want to accrue leave, skip Update Leave Entitlements and untick Update Leave in the End of Pay process.
Alternatively, you can enter the values but leave the transaction so that it is processed as part of the next normal pay run.
If you need to amend an existing Manual Calculation and unselect options in Pay Calculation, it is recommended that you delete the transaction and re-enter it to clear previously calculated values.
Tip: Manual Calculations can be used for several different purposes. The steps below give a general overview. There are several articles that cover specific scenarios, including:
Process a Bonus
Cash out Leave
Superannuation Adjustment
Transferring Super between Funds
Reversing or entering ETPs
Enter a Manual Calculation
Go to Payroll, Transactions, Processing, Manual Calculation.
Select the Employee.
Select either Add or Subtract. The Add radio button is selected to add values. Subtract is to reduce values. When Subtract is selected, this will reduce values for components and will untick Generate Payment. A Subtract will not reduce the net payments included in the bank EFT file.
Leave Generate Payment ticked if the employee is to be paid by EFT. Untick the checkbox if payment should not be generated for the employee.
Accept the default Pay Frequency and Number of Periods unless this payment covers multiple pay periods.
Use Pay Calculation to identify whether the Tax, Superannuation, Standard Adds/Deds or Value should be automatically calculated. For a Manual Calculation, you can enter all values directly or select automatic calculation. Note: To include the Super Earnings in the SGL Quarterly Cap, you must tick Superannuation.
If the pay advice is to be sent to a different Pay Point, select the pay point.
Select Bypass Bank Splits if the payment is to be transferred to the employee's primary bank account.
Select a pay component from the Pay Summary section.
Click the Add button on the bottom left of the work area.
Enter the required data, including the value of the transaction, if not set to calculate. Note: You can use a minus sign in front of a value in an Add Manual Calculation as long as the total Net Pay is positive. For example, an Employee was overtaxed $100 in a previous period. Select Tax (Incl Adjust) and enter -$100. This will then appear as a positive value of $100 to return to the Employee.
Repeat steps 9 to 11 if more pay components need to be entered.
To enter a message for the pay advice, select Net Pay, and enter the message in the Manual Calculation Advice Message field.
Click Process.
A separate Pay Advice will be printed for a Manual Calculation and it appears with a different source when looking at the Transaction Report or the Employee Enquiries.
Tip: You can apply the same Pay Calculations to every Manual Calculation by using Default Pay Calculations.
In Manual Calculation, go to Options, Change Form Options from the dropdown menus.
Tick the Default Pay Calculations checkbox and select the option(s) to be applied.