You can use Transaction Adjustment to adjust a previous period or to enter previous earnings or opening balances for new employees if the employee has already been paid through MicrOpay.
Before entering a Transaction Adjustment, consider:
Values entered through a Transaction Adjustment are included in reports for the Period End Date selected in the transaction.
It is a 'history only' transaction, so it does not affect the current pay period.
A Transaction Adjustment does not generate a payment or a pay advice.
Superannuation entered on the Transaction Adjustment will not be included in Super Processing or Super Clearing.
A Transactions Adjustment will affect the reports and values for the selected Period End Date.
A Transaction Adjustment can only be used to adjust pays from prior pay periods.
Backup your payroll database and enter the description “Before Transaction Adjustment for employee xxx”, for example.
If you need to include the adjustment on an EFT file or produce a Pay Advice, use Manual Calculation. For more information, see Process a Manual Calculation.
How to process a Transaction Adjustment
Go to Payroll, Transactions, Adjustments, Transaction Adjustment.
Select the Employee.
Click either Add or Subtract.
Select the Period End Date you want to adjust.
Enter the Number of Periods. This is used especially with Previous Earnings, eg. if entering earnings for a weekly employee for the period 01/07/2025 to 31/12/2025, the number of periods would be 26.
Select the component (e.g. Normal Hours) from the Adjustment Pay Summary on the left-hand side and click Add.
Select or change the relevant fields, e.g. Cost Account, Pay Class, Rate Type. Some of these will default from the employee's record and can be overwritten.
Enter the total number of Hours.
Enter the amount of the component in Value. This will not calculate automatically and must be entered.
Continue to enter the rest of the earnings by selecting the relevant pay component from the Adjustment Pay Summary.
Select Employer Contribution to enter Superannuation.
As this transaction reflects past payments, the employee's current Superannuation details do not appear. Select the Fund and Contribution and enter the superannuation value calculated for the earnings period in This Advice.
Once all components have been entered, ensure that Net Pay in the Adjustment Pay Summary is correct.
Click Process.
Note: If you are entering ETP, you need to enter Termination Tax for ETP on the Termination Components line in Term Tax and include it in Tax (incl Adj).