This process is performed using a Subtract Manual Calculation Transaction.
A Subtract Manual Calculation is automatically in 'negative' mode, therefore it is not necessary to enter the values with a negative sign(-).
This transaction does not withhold payment from an employee, and does not reduce the EFT being transferred to the bank.
Utilise this transaction when:
The employee has already returned the amount owing.
The pay was processed, but the bank transfer was held before being credited to the employee’s bank account.
Performing the Subtract Manual Calculation:
Before commencing, ensure you have the relevant details, i.e., Transaction Report or Employee Enquiries. These items will detail cost accounts and rate types used in the original transaction. Tick off each component line as you enter it to ensure the transaction is entered in full and correctly.
Backup the payroll database. Use the description 'Before Subtract Manual Calculation for employee xxx'.
Go to Payroll, Transactions, Processing, Manual Calculation and select the Employee.
Click Subtract (Generate Payment and Bypass Bank Split will be greyed out).
Do not select anything in Pay Calculation, so you can control the values.
Confirm the correct Pay Frequency is selected for the Period End date displayed at the very top of the screen.
Select the Number of Periods used in the original transaction.
From Pay Summary, select the Pay Component, e.g. Normal Hours.
Enter the Hours and Values from the Transaction report.
Continue entering the remaining pay components, including Additions & Deductions and Leave.
Enter Tax (Incl Adjust) if applicable.
Confirm the Net Pay balances to the original transaction.
Click on Employer Contribution and enter the Superannuation value in This Advice. In Superable Earnings, enter the value that This Advice was calculated on. Note: The Superable Earnings value does not impact the employee's YTD earnings, it is used to track the SGC Quarterly cap threshold only.
The Date Processed field must be left blank if this Manual Calculation is to affect the current month's Superannuation Processing Report. If it is not intended to reduce the Super owed to the employee, enter the date the Super was recovered.
Check all information entered.
Click Process.
Review the Transaction Report for a final check and balance of the employee's transaction.
Continue with the pay run.