Manual Calculation transaction is used to adjust superannuation values for an employee.
This may be required if an employee has had too little or too much superannuation calculated in a previous pay period. Manual Calculations allow you to Add or Subtract superannuation values for the employee, and to flag whether the adjustment should impact your next super remittance by using the Date Processed field.
You will need to monitor the SQL Quarterly caps for employees who receive Super Adjustments, as the Adjustment won't affect them.
To Process a Superannuation Adjustment:
Go to Payroll, Transactions, Processing, Manual Calculation.
Select the Employee.
Review the Period End Date in the Header at the top of the transaction screen.
If the Period End Date is before the Process To date selected in Superannuation Processing, then the adjustment will be included in the current remittance period. If the Period End Date is after the Process To date, then it will be included in a subsequent remittance period. If you need to change the Period End Date, refer to article Adjustment Pay Runs.
Select Add to increase or Subtract to decrease the Superannuation.
You can select Superannuation from Pay Calculation.
Untick Generate Payment as this is a Super Adjustment. This will be unticked if you choose Subtract.
From Pay Summary on the left, select Employer Contribution.
The employee's active Fund(s) and Contribution type(s) will display.
If the Super details are missing, edit the employee's record to determine if their Super Fund has been terminated. If so, remove the Fund Termination Date, save the record and return to the Manual Calculation transaction.
Enter the Gross Superable Earnings in the Super Earnings field. This is the value the superannuation is based on. This field is used to track earnings for the quarterly SGL Contribution cap and will appear on Super Reports.
Enter the value of super to be adjusted in This Advice.
If the value entered in This Advice is yet to be included in the employee's Contribution, leave the Date Processed field blank.
Note: Entries made without a Date Processed will be reflected in the Contributions Due column on the Superannuation Processing Report. If the Date Processed field is populated with any date, the super adjustment will not impact the Superannuation Processing Report's Contributions due column.
Click Process to save the transaction.
Use the Transaction Report to confirm the entry is correct.
Perform End of Pay.
Review the adjustment on the Superannuation Processing Report by going to Payroll, Transactions, End of Period, Superannuation Processing.
Important: If the net result of the adjustment is a negative amount in the Contributions Due column of the Super Processing Report, the value will be excluded from the Superannuation File. You will need to refer to the Clearing House or Superannuation Fund on how to report this.
Review Super Processed Date in Employee Enquiries
Go to Payroll, Enquiries, Employee Enquiries.
Select the Employee(s) and the Date Range.
Click View.
If Super Processed Date is not visible in the grid, right-click and Customise Grid Columns.
Drag the field from the Customization box to grid headers.
The Super Processed Date column will display the date the Superannuation was Paid to Fund, or if a date was entered in Date Processed during a Manual Calculation.