The Superannuation Process is used to:
Identify the values owed to each superannuation fund at a date.
Generate Files advising superannuation funds or clearing houses of contribution details per employee.
Flag when payments are made to superannuation funds.
Alternatively, you can use Super Clearing, our service that manages all of your super requirements in a single file.
The superannuation process is completed monthly or quarterly. To set this:
Go to Payroll, Maintenance, General, General Parameters.
Click on the SGL tab and select the Remit Frequency.
Click OK.
How much do I pay?
The Superannuation Contributions Report is produced per Fund and lists each employee's total contributions owing (both employer and employee) with month, quarter and year-to-date contributions. The report can be produced any time after the End of Pay process is complete.
The total contributions may differ from the month-to-date (MTD) or quarter-to-date (QTD). This is because the total contributions will include all periods that are yet to be paid up to the process date. In contrast, the month-to-date includes all periods that fall within the same month as the Process To date. Similarly, quarter-to-date includes all periods that fall within the same quarter as the Process To date.
The Australian Government introduced Superstream, designed to improve the efficiency of the superannuation system and impose standard reporting. As the standards require you to forward superannuation remittances electronically, you will need to set up a file layout, attach it to your superannuation funds and the Notification Method for your funds will be set to File.
Review this article for more information:
To produce the Superannuation Contributions Report and File:
Important: When you tick Pay to Fund, this will mark the values as processed in the Contribution Due column. It is recommended to take a backup prior to.
To reconcile the Superannuation before producing the file, untick Pay to Fund and Print or Preview the report.
Take a Backup.
Go to Payroll, Transactions, End of Period, Superannuation Processing.
Select File as the Notification Method.
Fund will automatically select all funds with file as the notification method. You can select or unselect Funds as required.
Select Payroll Company, Location and Pay Frequency. You can select all.
Enter the last Period End Date in Process To that you want to process. All unprocessed periods up to and including the Process To will be included in the file or report.
Tick Pay to Fund to mark the Contribution Due as processed when the report or file is produced.
If you want to balance the Contribution Due before producing the file, untick this field and click Preview below.
Note: It is imperative that a backup is taken before Pay to Fund is selected.
Tick Append Files to combine data from different funds into one file.
Untick Include Terminated with no Contribution Due when you are producing the file and your Clearing House doesn't want terminated employees with a zero value. To include terminated employees in your Year-to-Date values, tick this option.
Contribution Start and Contribution End should be populated with the period the super relates to.
Periods is how many pay periods are included in the date range.
Unique Reference is used for the File Layout and relates to Superstream mandatory fields.
Tick Report by Employee's Current Location to use the Location in the Employee Record. If this is not ticked, the report will order the values by the location used in the transaction.
Tick the Double-Sided Page Break checkbox if you wish to insert a page break between each Fund and you are printing with a double-sided option to your printer.
Select how to order the Report.
Click Print or Preview to produce the Report or File to create the Super File.
The Superannuation Contributions Report doesn't balance
If you remit super monthly and the Contribution Due value is greater than the Month to date value on the Superannuation Contributions Report:
This will occur when last month’s superannuation value has not been flagged as Paid.
Ticking Pay to Fund clears the Contribution Due value up to and including the date entered in Date Processed.
You should change the Process To date to the last Period End Date to be included in last month's super process and clear the values. Be mindful that if you have multiple frequencies, all dates for all frequencies up to the Process Date will be included in the process.
The Contribution Due includes a period that isn't included in the MTD. This can occur if a period end date is in a different month.
E.g. an adjustment period or a weekly pay with a period end date of 30 November is paid in December. The values will be included in the contributions due but not MTD.
If you remit super monthly and the Month to Date value is greater than the Contribution Due value on the Superannuation Contributions Report:
This can occur when a Superannuation Process was run too early in the month e.g. part way through the month, a super process was run with Pay to Fund ticked. If the Process to date fell in the current month, any Contributions Due calculated before or on the date entered would have been cleared.
OR
Superannuation for an employee was manually edited. A Manual Calculation transaction is used to adjust superannuation values. If a date is entered in the Date Processed field, the super values entered in the Manual Calculation are flagged as processed and so will NOT affect Contributions due.
The MTD, QTD or YTD cumulative values have changed:
This depends on the selection you make in the parameters screen.
When Pay to Fund and Include Terminated with no Contribution Due are both unticked, the cumulative values will include:
all current employees, even if they don't have a contribution due
any terminated employees with a contribution due.
When Pay to Fund is unticked but Included Terminated with no Contribution Due is ticked, the cumulative values will include:
all current and terminated employees, even if they don't have a contribution due.
use this for the total YTD value for the financial year.
When Pay to Fund is ticked, the cumulative values will include:
all current and terminated employees who have a current contribution due.
any employees without a contribution due will be excluded.