The Superannuation Process is used to:
Identify the values owed to each superannuation fund at a date.
Generate Files advising superannuation funds or clearing houses of contribution details per employee.
Flag when payments are made to superannuation funds.
Alternatively, you can use Express Super, our Super Clearing Service that manages all of your super requirements in a single file.
The superannuation process is completed monthly or quarterly. To set this:
Go to Payroll, Maintenance, General, General Parameters.
Click on the SGL tab and select the Remit Frequency.
Click OK.
How much do I pay?
The Superannuation Contributions Report is produced per Fund and lists each employee's total contributions owing (both employer and employee) with month, quarter and year-to-date contributions. The report can be produced any time after the End of Pay process is complete.
The Australian Government introduced Superstream, designed to improve the efficiency of the superannuation system and impose standard reporting. As the standards require you to forward superannuation remittances electronically, you will need to set up a file layout, attach it to your superannuation funds and the Notification Method for your funds will be set to File.
Review this article for more information:
To produce the Superannuation Contributions Report and File:
Imporant: When you tick Pay to Fund, this will mark the values as processed in the Contribution Due column. It is recommended to take a backup prior to.
Take a Backup.
Go to Payroll, Transactions, End of Period, Superannuation Processing.
Select File as the Notification Method.
Fund will automatically select all funds with the nominated notification method. You can select or unselect Funds as required.
Select Payroll Company, Location and Pay Frequency. You can select all.
Enter the last Period End Date in Process To that you want to process. All unprocessed periods up to and including the Process To will be included in the file or report.
Tick Pay to Fund to mark the Contribution Due as processed when the report or file is produced. Note: It is imperative that a backup is taken before Pay to Fund is selected.
Tick Append Files to combine data from different funds into one file.
Untick Include Terminated with no Contribution Due when you are producing the file and your Clearing House doesn't want terminated employees with a zero value. To include terminated employees in your Year to Date values, tick this option.
Contribution Start and Contribution End should be populated with the period the super relates to.
Periods is how many pay periods are included in the date range.
Unique Reference is used for the File Layout and relates to Superstream mandatory fields.
Tick Report by Employee's Current Location to use the Location in the Employee Record. If this is not ticked, the report will order the values by the location used in the transaction.
Tick the Double-Sided Page Break checkbox if you wish to insert a page break between each Fund and you are printing with a double-sided option to your printer.
Select how to order the Report.
Click Print or Preview to produce the Report or File to create the Super File.
Things to Note:
To reconcile the Superannuation before producing the file, untick Pay to Fund and Print or Preview the report.
The Contribution Due value on the report will show all superannuation that has not yet been paid as at the date selected.
The Month to date column uses the month in the date in Process To to total superannuation from all periods that fall within the same month.
The Quarter to date column uses the month in the date in Process To to total superannuation from all periods that fall within the same quarter.
The Superannuation Contributions Report doesn't balance
If you remit super monthly and the Contribution Due value is greater than the Month to date value on the Superannuation Contributions Report:
This will occur when last month’s superannuation value has not been flagged as Paid.
Ticking Pay to Fund clears the Contribution Due value up to and including the date entered in Date Processed.
You should change the Process To date to the last Period End Date to be included in last month's super process and clear the values. Be mindful that if you have multiple frequencies, all dates for all frequencies up to the Process Date will be included in the process.
If you remit super monthly and the Month to Date value is greater than the Contribution Due value on the Superannuation Contributions Report:
This can occur when a Superannuation Process was run too early in the month e.g. part way through the month, a super process was run with Pay to Fund ticked. If the Process to date fell in the current month, any Contributions Due calculated before or on the date entered would have been cleared.
OR
Superannuation for an employee was manually edited. A Manual Calculation transaction is used to adjust superannuation values. If a date is entered in the Date Processed field, the super values entered in the Manual Calculation are flagged as processed and so will NOT affect Contributions due.