It is possible to change the current Period End Date to create an additional pay period. For example, for a bonus or adjustment pay run. The current Period End Date can be changed at any point before the End of Pay process is completed. Once completed, the Period End Date is locked and cannot be changed.
To change the date after completing End of Pay, restore to before the End of Pay process, change the Period End Date, and then re-run the End of Pay process.
Important: If you restore your database to a prior point in time, any changes made to the database or transactions entered after the backup was taken will be lost, and you will need to reenter them.
For audit purposes, any date change is best made before transactions have been entered so all reports show the correct period end date. If you change the Period End Date after you have produced reports, you should re-run the reports.
If you are using ESS or another Third-Party portal, we suggest that you don't use the same Date multiple times, e.g., use 15 and 16 September rather than 15 September twice. Using the same Period End Date will overwrite your Pay Advices in ESS or Third-party portal when you produce Pay Advices for the second period.
To change the current Period End Date:
Go to Payroll, Maintenance, General, Pay Frequencies.
Edit the Frequency that requires the date changed.
Period End Dates for the current financial year will display. Click into the Period End Date field that is not Processed.
Use the dropdown calendar to select a date or type the new date.
Click OK to save.
Perform the payroll process and review the Transaction and Payroll Reports for all entered transactions.
When processing an adjustment or out-of-cycle pay run, update the leave entitlements is optional. To skip updating leave, skip Update Leave Entitlement and untick Update Leave in the End of Pay Process. This will avoid accruing leave for any leave class that is based on Contract Hours, leave based on Hours Worked will still update if the transactions include components that accrue leave.
When performing End of Pay, you set the end of Next Period date. This date will auto-populate based on the Pay Frequency you are closing. For example, when closing a weekly pay period, the next period end date will be seven days from the current period end date. You can overwrite the date at this point. Additionally, you can untick Update Leave to avoid accruing leave based on Contract Hours.