You can create multiple Pay Frequencies to process different pay groups. Each Pay Frequency will have its own Current Period End Date. This allows you to process timesheets and salaries separately or different pay groups with different pay dates.
For example:
Weekly One process and pay on a Monday
Weekly Two process and pay on a Wednesday.
Employees are assigned to a Pay Frequency in the Pay Details of their employee record. And when generating pays and producing reports, you select the Pay Frequency.
Adding a new Pay Frequency
Go to Payroll, Maintenance, General, Pay Frequencies.
Click Add.
Enter a unique Code and Description that identifies the new Pay Frequency.
Select a Frequency.
If you have enabled EarlyPay and selected a non-weekly Frequency, the Pay Date box will appear. Enter the Number of Days after Period Start Date, indicating how many days after the start of the period the pay date is. This is sent and used in EarlyPay. Once the frequency has been created, you won't see this field.
Enter the Period End Date. The Belongs to Month is automatically updated, based on the period end date. The Belongs to Month is used to generate the Payroll Tax Wages report. The field determines which month payroll values are allocated to, for payroll tax. You can amend the Belongs to Month for unprocessed pay periods only.
Click OK to save the new Pay Frequency.
Attaching a Pay Frequency to an employee
Go to Payroll, Maintenance, Employees, Employees.
Edit the Employee.
Click Pay Details.
Select the Pay Frequency from the list available.
Click OK to save the employee record.
Selecting Pay Frequencies
When the Pay Frequency field is included in transaction windows or report parameters, the field contains a drop-down list of all available Pay Frequencies. Choose which ones are included by ticking the checkboxes next to each Pay Frequency.