You can attach documents (e.g., Medical Certificates) in ESS, but this is limited to Leave Applications. There is no functionality to attach other documents (e.g., Letter of Offer or Salary Increase) to the Employee record.
Attachments can be up to 3MB in size and be either PDF, JPG, or PNG files. ESS will not accept a JPEG file.
Note: If your employees attach documents to their Leave Applications by taking photos on their phone, they will need to ensure that the file is in the correct format. E.g., iPhones may use a different file format from those listed above. Where the file is not an acceptable format, they can save the photo to their phone and convert it to an acceptable format and size.
To attach the document when creating the Leave Application in ESS:
When you enter a Leave Application, click in the Attachment box.
This will open a window.
Locate the document.
Click Open, and this will insert the document into the application.
Once the application is complete, click Apply.
The document will be attached to the application and can be viewed by others.
To attach the document to a historical Leave Application in ESS:
Select Leave from the user profile.
Locate the leave application.
Click the ellipsis button (3 dots).
Select Edit Leave.
Click in the Attachment box.
This will open a window.
Locate the document.
Click Open, and this will insert the document into the application.
Click Apply.
The document will be attached to the application and can be viewed by others.