The Workers Compensation Payable Report helps you determine your Workers Compensation liability. To use the report you need to create a Workers Compensation code and attach to employees.
Add a Workers' Compensation code
Go to Payroll, Maintenance, General, Workers Compensation.
Click Add.
Enter a Code and Description.
Enter the Percentage advised by your insurer.
Click OK to save.
Add a Workers' Compensation Leave Reason
The leave reason is used when you pay Workers Compensation.
Go to Payroll, Maintenance, Leave, Leave Reasons.
Click Add.
Enter a Code and Description.
Select Other as the Leave Type.
If applicable, add a default Cost Account for all Workers' Compensation payments.
Tick Workers Compensation.
Select the STP Reporting tab and complete the details.
Select OK to save.
Workers' Compensation is paid in transactions by selecting Other Leave and then the Leave Reason you have set up for Workers' Compensation.
Note: Workers' Compensation payments are generally NOT included in Workers' Compensation calculations. Check with your insurer.
Add the Workers Compensation Code to the Employees
Go to Payroll, Maintenance, Employees, Employees.
Edit the employee.
Select Pay Details.
Use the Workers Comp drop-down to select the Code.
Click OK.
Add a Workers' Compensation Cost Centre
You may wish to ensure that Workers' Compensation payments are immediately costed to a specific Cost Account.
In the employee record, select Cost Accounts.
Click Add under Other Leave Reasons.
Select the Workers Compensation Leave Reason.
Then select the Cost Account. You can right-click in this field and create a new Cost Account if required. This will override the employee's default Cost Account when the Leave Reason is used with Other Leave in a transaction.
Click OK.
Select OK to save.
Print the Workers' Compensation Report
Go to Payroll, Reports, End of Pay, Workers Compensation Payable.
Select Payroll Company, Location and Pay Frequency. These can be left as <All>.
Select the employees to include in From Employee and To Employee.
To include all, leave these blank.
To report on one employee, enter the same employee in both fields.
Tick Include Previous Tax Years if applicable.
Use From Period End and To Period End to select the date range to run the report over.
Select the Workers Compensation.
Use Pay Components and Additions and Deductions to select the components to use in the calculation of your workers compensation liability. Ensure only applicable components are ticked.
For a summary of each employee, tick Summary.
Totals Only is available when Summary is ticked. This will provide a total for each location.
Include Terminated is used to include terminated employees.
Click Print or Preview.