You can create Leave Reasons to account for the different types of absences. Each Leave Reason needs to be assigned to a Leave Type, but a Leave Type can have multiple reasons. Leave Reasons are mandatory when importing or entering transactions for leave types.
To create a Leave Reason:
Go to Payroll, Maintenance, Leave, Leave Reasons.
Click Add.
Enter the Code and Description. The Code is used to select the leave reason in transactions and the Description appears in reports and pay advices.
Select the Leave Type.
Cost Account is optional. If you select a Cost Account, this will be used each time the leave reason is entered in a transaction. If you leave this blank, the employee's default cost account will be used.
Select Rate Type. This defaults to Normal, but you can change it if a different rate is used.
If applicable, select a Limit Type. For more information, see Leave Reason Limit.
When Limit Type is used, enter the Maximum Days and possibly the date. When this number of days is exceeded, a warning message appears in the Payroll Audit Report.
Tick Unpaid Leave if the leave reason is unpaid leave.
Tick Workers Compensation when the leave reason applies to Workers Compensation.
Click on the STP Reporting tab.
Select the Reporting Group and, if applicable, the Reporting Subgroup.
Tick Ordinary Time Earnings (OTE) if the leave reason is part of OTE.
Click OK to save.