Leave Rates may be used to pay an employee’s leave using a Fixed Rate or one that is calculated based on a Formula. This rate will usually differ from Normal, Award or Other rates. The use of formulas is primarily supported for users with the New Zealand module.
A fixed Leave Rate may be used to set up a rate to pay leave such as Workers Compensation Make-Up pay or government paid parental leave.
Set up a Leave Rate
To use a Leave Rate to pay employees:
Set up the Leave Rate.
Attach the Leave Rate to a Leave Reason.
Add the Rate Type to the Employee Record.
Cost the leave to a specific Cost Account (optional).
Set up a Fixed Leave Rate
Go to Payroll, Maintenance, Rates, Leave Rates.
Click Add.
Enter a unique Code and Description.
Select Fixed as the Rate Type.
Leave the Fixed Rate field blank if the rate is specific to the employee. You can enter the rate on the Employee Record. Enter a rate if it is to be applied to all employees using this Rate Type.
Click OK.
Set up the Leave Reason
Go to Payroll, Maintenance, Leave, Leave Reasons.
Click Add.
Enter a unique Code and Description.
Select a Cost Account if the Leave Reason is to be costed to a specified Cost Account; otherwise, leave the field blank.
From the Rate Type dropdown, select the new Rate Type.
Add the Rate Type to the Employee
Go to Payroll, Maintenance, Employees, Employees.
Edit the employee.
Click Rate Details.
Select the Leave Rates tab.
Click Add.
Select the Rate Type from the dropdown.
Enter the rate in the Fixed Rate field if it is specific to the employee.
Click OK.
Cost the Leave Reason to a specified Cost Account for the employee (optional)
Go to Payroll, Maintenance, Employees, Employees.
Edit the employee.
Click on Cost Accounts.
In the Other Leave Reasons section.
Click Add.
Select the Leave Reason and Cost Account.
Click OK.
Click OK to save the employee.