User Defined Fields are fields that you can create. They appear as Additional fields on the Employee record. For more information, refer to Create User Defined Fields.
As the fields are unique to your database, they can't be included in standard reports. To report or extract the data contained in these fields, you can:
Go to Payroll, Maintenance, Employees, Employees.
Right-click in the grid and select Customise Grid Columns.
Locate your Additional field. They will appear in the list based on their Description.
Left-click and drag the column into the Headers.
Close the Customization box.
The field should now populate with the data.
You can sort and filter on the column.
Click Save Grid to export to Excel.