ATO legislation advises that once a Tax File Number is entered into an employee’s payroll record, the Tax File Number (TFN) must be kept confidential. A mask of asterisks is applied to valid TFNs saved.
There are two reports you can run to verify that employees' tax details are correct in preparation for sending STP Reporting Events. This is usually completed in preparation for the end of the financial year however, can be done at any time.
Tax Details Report
The Tax Details Report contains tax details from the employee's record, including the FBT amounts currently entered on their record and their TFN.
To run the Tax Details Report:
Go to Payroll, Reports, End of Year, Tax Details Report.
Select Payroll Company and Location.
Enter the From Employee and To Employee.
To include all employees, leave the fields blank.
To include one employee, enter the same employee in both fields.
Tick Include Terminated, this will include all terminated employees regardless of when they were employed. When using the report to review tax details for the end of the financial year, you should tick to include employees who terminated during the year.
Select Order By, this can be either Employee Code, Surname, or First Name.
Click Preview or Print.
IQB-Emp008 - Payroll Employee Tax Details
The Tax Details Report contains tax details from the employee's record, including the FBT amounts currently entered on their record and their TFN, STP Income Type and Tax Treatment code.
To run the IQB-Emp008 report:
Go to Common, IQ.
Double-click on IQB-008 - Payroll Employee Tax Details.
Enter the financial year in the Value column for Include Terminated Employees from Tax Year ending. This will include any employees who was terminated after the start of the nominated tax year.
Click OK.
The data will display in a grid. You can filter and sort the data, include or exclude columns using Customise Grid Columns and export the data using Save Grid.