The Transactions Audit Report is a list of warning messages grouped by Payroll Company and Location. The Error/Warning Messages column highlights things that need to be checked before you continue with the payroll process. For example, employees not paid in this period or those paid leave above their entitlements.
The Audit Report should be run after the transactions have been entered and before pay advices or EFTs are generated.
You can only run the report for the current period. It cannot be run for previous periods or for individual Employees.
The report will display a message 'there are no records to print' if there are no errors or warnings for the selected parameters. Ensure that the combination of parameters is correct. For example, if you filter on both Payroll Company and Location, select locations that are relevant for the Payroll Company.
Run the Audit Report
To run the report:
Go to Payroll, Reports, Transactions, Audit Report.
Select Payroll Company, Location, Pay Frequency and Audit Checks. Audit Checks are the errors or warnings that are available to review. When selecting parameters, you can use:
Select All
Unselect All
Invert Selection
Use Order by to select the sort order.
Click Print or Preview.
Error / Warning Message
Below are some of the errors or warnings that you may see on the Audit Report and what they mean.
Employee is now on Pay Class (XX) change effective (YYYY-MM-DD) in the pay Period. Changed from "XX" to "XX". Change Reason "Auto Increment"
This warning will appear if you have set up pay classes to auto increment. Employees will be automatically moved to the next pay class either based on a date or number of hours. For more information, see pay class auto increments.
Auto Pay Suspended
The Autopay in Pay Details on the employee's record has been set to Suspend.
Leave Suspended
The leave type specified has been suspended on the employee's record.
Normal Rate in Transaction differs from Employee Record
The rate used in the transaction is different to the normal rate on the employee's record. This could be due to the employee being paid a different rate (e.g. paid a different rate for working another role), unpaid leave or leave paid at a different rate.