The Leave Summary and Liability report provides leave hours and liability per employee for each leave type. You can project leave to a future date, meaning the report is often produced to the end of the month or year to identify the liability for financial reporting. The report can't project backwards, to see previous leave balances, use IQB-LLV001 to show the leave at a period end date.
You can group the report by Employee, Cost Account, or Location. The report will then include group and Payroll Company totals.
To access the Leave Summary and Liability, go to Reports, End of Pay, Leave Summary and Liability.
Report tab
Projected Date - Enter the date to project leave to. This will project leave for Contract Hours Leave calculations. Contract hours refer to the total number of hours worked per day and days per week by the employee. This is used with the leave setup to calculate leave accruals and does not affect pays.
Leave Types to Include - Select required leave types or deselect any leave type you wish to exclude, e.g., Sick Leave may not be relevant and can be excluded.
Exclude Employment Types - Defaults to None. Select any employment types you wish to exclude from the report, e.g., you may want to exclude LSL for Casuals from your liability reporting.
Include Liability - Will display a dollar value for each of the leave balances. Untick to produce the report with hours only.
Note: Include Liability is greyed out if the Agent doesn't have permission. To change permissions:
Log in as an Admin user.
Go to Access MicrOpay Evo Administration, Agent Administration, Agents.
Edit the Agent.
Select the Access Permissions tab.
Expand International Payroll, Permissions.
Tick Print Leave Liability on Leave Summary Report.
Click OK.
Separate Pre and Post Values - Select to print Pre 18/8/93 Annual Leave and Long Service Leave separately on the report.
Include Hours Worked Leave - Tick this option to include both Contract Hours and Hours Worked accruals.
New Page per Employee - Select if each employee should start on a new page.
Project Leave Based on Average Hours Worked - If ticked, this will project Leave for Hours Worked calculations based on the average hours worked within a selected date range.
Average Hours From - Enter the first Period End Date for the Average Hours date range.
Average Hours To - Enter the last Period End date for the Average Hours date range.
Liability tab
Allow Negative Loading - Select to calculate negative Leave Loading. If this is not ticked, Leave Loading won't calculate if the Entitlement or Pro Rata Annual Leave is negative.
Rate Type - Select the hourly rate used to calculate the liability for each leave type. Options are Normal, Award, Other, or any fixed rate set up in Rates, Leave Rates.