Your Beam Super Clearing Batch may include negative values for employees. This happens when super is reversed for an employee and the reversal is more than the employee's super contributions. For example, when you are correcting an overpayment or when you are moving super to a new fund and the reversal for the old fund is more than one period.
Whilst negatives will appear in the batch, they can't be submitted. You will receive a warning when you validate the batch: 'contribution must be a positive amount'. It is recommended that you move negative contributions to another batch and mark them as processed.
However, if you don't, the contributions won't be forwarded to the employee's fund and the Beam Super Creditor EFT won't balance to the batch. It will be higher as the negative has been excluded.
If no further payments are due to the employee, you will need to contact the Superannuation Fund directly.
Move the contribution and mark as processed:
You can only move contributions to a new batch if the status is Created, Validated or Cancelled.
Go to Payroll, Transactions, End of Period, Super Clearing Batches.
Double-click on the batch. This will open the Super Clearing Batch Details window.
Select the negative contributions by ticking the Select checkbox.
Click Move to New Batch.
A message will appear to confirm moving the records. Click Yes.
You will receive a confirmation message that the contributions have been moved. The message will include the new Batch ID. Click OK. This will close the window and return you to the Super Clearing Batches window.
Right-click on the new batch and select Mark as Processed.
You will be prompted to enter a reason, once entered click OK.