The ABN and Branch number will be greyed out for a Payroll Company once pays have been processed for the Tax Year. This is to prevent duplicate Income Statements from being created in MyGov. Each time you complete STP Reporting, you send your employee's year to date values to the ATO. A change in Employee Code, ABN, Branch Number or BMS ID will create a new Income Statement in MyGov. If a change in one of these fields is not processed correctly, both records will report the same year to date earnings for the start of the tax year and therefore overstate your employees' earnings.
You may need to split earnings between two different ABNs or Branch Numbers during the Tax Year when, for example, there is a company takeover or acquisition or a company is placed into Administration.
Before proceeding with the steps below, you will need to review your registration details to determine if you require an increase in Payroll Company or employees. You can find what your current registration is by going to Help, About.
To split the earnings between two different ABNs or Branch Numbers during the Tax Year:
If you need to increase your license, raise a case online and include in the description your current registration and what you need to increase to.
Once you have the capacity, go to Payroll, Maintenance, General, Payroll Company and create the New Payroll Company with the updated ABN and/or Branch number. For more information, see New Payroll Company Checklist. This article highlights a number of points to consider as part of creating a new company. They may not all be relevant for your circumstances.
Move the employee records to the new Payroll Company by duplicating the Employee record and terminating the existing record. For more information, see Move an employee to a New Payroll Company.
If you have processed pays using the incorrect ABN and/or Branch Number, you will need:
Reverse the earnings from the Employee record that is attached to the incorrect Payroll Company using a Manual Calculation Subtract
Re-enter the earnings for the new Employee record that is attached to the correct Payroll Company using a Manual Calculation Add. Untick Generate Payment when you do this so as not to pay the employee twice.
For more information, see Process a Manual Calculation.