General Ledger Accounts is used to create and manage the list of accounts, used in General Ledger Integration. Ledger Accounts represent the codes used in external applications and are mapped to the Cost Accounts.
To ensure that data in the batch file is compatible with your finance system, the Ledger Accounts defined must correspond to Ledger Accounts in the finance package.
To create a Ledger Account:
Go to General Ledger Integration, Maintenance, Accounts.
Click Add to create a new account.
Enter a unique Account code of up to 20 alphanumeric characters. This should match what is in your finance system.
Sub-Account of is not used in MicrOpay Evo. It is used in other products in the suite.
Enter the Description for the Account.
Select the Account Type. The Account Type values are pre-defined and represent all account types used across the business.
If this Account is to be used immediately, ensure that Active Account is ticked. Untick Active Account to prevent the account from being selected or printed in reports of active accounts.
Click OK to save.
You can print a report of Ledger Accounts in General Ledger Integration, Reports, Chart of Accounts.
Tip: To delete an Account, untick Active Account to ensure it is not used and wait until all transactions that use this Ledger Account are no longer in the database. This may take up to 36 months due to the number of transactions stored.
To add the Ledger Account to your General Ledger Batch:
Go to General Ledger Integration, Maintenance, Batches, Batches.
Select the batch you need to amend and click Edit.
Click on the Details tab.
Select the Description line that you want to change and click Edit
Either:
overwrite the existing Ledger Account with the new one
click Add to create a new line. Enter the Cost Account and Ledger Account.
Click OK to save the details.
Then click OK to save the batch.