Data Purge may be used to remove transaction history and terminated Employee Records. This is useful for users with large databases with a lot of historical records. By default, the system will allow the removal of records processed before the end of the previous financial year.
Warning: It is strongly recommended that consideration be given by your organisation to the length of time required to keep financial records, as well as the need to print historical records for external reporting, such as pay history for Centrelink and calculating Long Service Leave for casual employees. Once deleted, the transactions can no longer be retrieved. Therefore, ensure that you keep a separate backup saved to external media.
How to Perform a Data Purge
Log in as Admin.
Go to Access MicrOpay Evo Administration, System Tools, Data Purge.
Select the Purge Date. This is the date you want to purge transactions and terminated employees up to. If you select a date that is after the start of the previous financial year, it will automatically change to the end of the last year you can purge.
There are two options for deleting records, Purge Transactions and Purge Terminated Employees.
Both are usually selected at the same time; however, users may wish only to delete transactions and keep terminated employee records.
Note: Terminated employee records can only be deleted where there is no transaction history attached.
Click OK.
You will receive a warning about the process. Click Yes to proceed.
The progress of the purge will display on the screen. When complete you will receive a message.
After data is purged, a record is written to the Message Log Viewer showing the date and time of the purge and the details of the process performed.
Note: Log out of MicrOpay after the process has been completed and log back in to refresh the Employee Grid, so it appears without the purged Terminated Employees.