For an STP Pay Event to affect the correct Financial Year, the Payment Date (or Pay Advice Date) must fall between 1/7 - 30/6 for the Financial Year. If you use a July date that falls in a future Financial Year, the STP Pay Event will be reported in the future Financial Year.
To correct this:
Current Financial Year
Go to Payroll, Transactions, Import and Export, STP Update.
Select the Payroll Company and the current year as the Financial Year.
Tick All Employees paid in the selected Financial Year.
Click Apply.
Ensure all employees are selected (tick in the checkbox on the left).
Click Update ATO.
This will send the current Year-to-Date values to the ATO for the current financial year.
New Financial Year
The steps below cannot be completed until after you run Change Tax Year.
For current employees who were included in the Pay Event, the first pay in the new financial year will overwrite the data at the ATO and you don't need to do anything extra.
For employees who were terminated in the Pay Event with the incorrect Pay Advice Date, you will need to enter a Manual Calculation with zero earnings:
Untick Generate Payment
Enter 0.01 Normal with 0 hours
Enter -0.01 Normal with 0 hours
Complete the pay run and STP Pay Event as per normal processes.
Previous Financial Year
If you discover that a July Pay Date was incorrectly used in a Previous Financial Year, you need to use a different fix. For example, if 1 July 2022 was used when reporting the Last Pay Event in the 2021/2022 Financial year, the incorrect Income Statement would be in the 2022/2023 Financial Year. In this situation, the employee won't appear in STP Update or STP Adjustment for Financial Year 2023 and you can't use Manual Calculation to correct. Instead follow these steps to overwrite the Income Statement with zeros:
Take a Backup.
Go to Payroll, Transactions, End of Year, Previous Year Adjustment.
Select the Employee and Financial Year End. This is the Financial Year for the incorrect Income Statement.
From the Adjustment Pay Summary, select Normal Hours and click Add.
Enter 0.01 in Value.
Add a second Normal Hours line with -0.01 in Value.
Click Process.
Go to Payroll, Transactions, Import and Export, STP Update.
Select the Payroll Company, Employee and Financial Year (the incorrect Financial Year used in step 3).
Tick All Employees paid in the selected Financial Year and click Apply.
The Employee should appear with zero in all columns.
Tick Final Event and click Update ATO.
Complete the Declaration window and click Report.
Go to Payroll, Transactions, Import and Export, STP Reporting.
Change the Payment Dates From and To so they include 30 June of the Financial Year you are correcting. Click Refresh.
Check that the Update Event is successful.
If you would like a copy of the event, select it and click Print Report in the bottom left.