Work Patterns define an employee's pattern of work and are particularly useful for employees who do not work a standard 5-day work week. It records the days of the week an employee works and the days they do not work. This is useful when you need to process leave payments.
When leave dates are entered for an employee, the employee's Work Pattern is checked automatically, and only days flagged as work days are included in the calculation of leave. There is no need to set up full-time employees working Monday to Friday on a Work Pattern, as this is accounted for in Leave Planning automatically.
Work Patterns aren't set up based on a particular day, e.g. Sunday; instead, it uses a number. This means that the same work pattern can be used regardless of when the pattern starts for the employee. You determine the start day for the employee when you attach the work pattern to their record. Use the Effective From date and the Cycle Start Day so that the Work Pattern is correct for the employee. This determines which days are worked and which aren't.
Create a Work Pattern
Go to Payroll, Maintenance, General, Work Patterns
Click Add.
Enter a Code and Description.
Select the Days in Cycle. The Days in Cycle is the number of days the employee works in a cycle. It can be different to the pay frequency. For example, a weekly paid employee may have a 2-week work cycle - Monday to Saturday in Week 1 and Tuesday to Friday in Week 2.
Enter the number of Hours worked on each day. They can be different.
Tick the days worked for this work cycle under Work Day.
Click OK to save the Work Pattern.
Attach a Work Pattern to employees
Go to Payroll, Maintenance, Employees, Employees.
Edit the employee.
Select Work Pattern.
Select the employee's Work Pattern.
Enter the Effective From date. This is the day that Work Pattern will start.
Select the Cycle Start Day. This is used in conjunction with the Effective From date to determine which days are worked and which aren't.
Review the calendar on the screen and check that the Work Pattern commences on the correct day and that the pattern is correct.
Click OK.