Work Patterns define an employee's pattern of work and are particularly useful for employees who do not work a standard 5-day work week. It records the days of the week an employee works and the days they do not work. This is useful when you need to process leave payments.
When leave dates are entered for an employee through Leave Planning, the employee's Work Pattern is checked automatically, and only days flagged as work days are included in the calculation of leave. There is no need to set up full-time employees working Monday to Friday on a Work Pattern, as this is accounted for in Leave Planning automatically.
Create a Work Pattern
Go to Payroll, Maintenance, General, Work Patterns
Click Add.
Enter a Code and Description.
Select the Days in Cycle. The Days in Cycle is the number of days the employee works cycle. It can be different from the pay frequency. For example, a weekly paid employee may have a 2-week work cycle - Monday to Saturday in Week 1 and Tuesday to Friday in Week 2.
Tick the days of the week required for this work cycle under Work Day.
Click OK to save the Work Pattern.
Attach a Work Pattern to employees
Go to Payroll, Maintenance, Employees, Employees.
Edit the employee you want to attach the Work Pattern to.
Select Work Pattern.
Select the employee's Work Pattern from the dropdown list.
Type in the Effective From date.
Select the Cycle Start Day.
Review the calendar on the screen and check that the Work Pattern commences on the correct day.
Click OK.