The Generate Auto Pay Transactions process automatically creates a transaction for each Auto Pay employee in the selected Pay Frequency if a Timesheet transaction hasn't already been created in the period.
Auto pay transactions use the Autopay amount stored in the employee record rather than calculating the amount based on the normal rate and normal hours paid. If the Autopay Amount is incorrect (i.e. not equal to normal rate by normal hours paid), then the transaction will be incorrect.
If there is no Autopay Amount on the employee's record, then the transaction will be calculated by multiplying the normal rate by the normal hours paid.
The transaction for each employee consists of their standard Auto Pay amount for the pay period, their standard Additions or Deductions, and any applicable Tax and Superannuation calculated on these payments.
To find the Generate Auto Pay function, go to Payroll, Transactions, Processing, Generate Auto Pay Transactions.
This field is activated for an Employee in Payroll, Maintenance, Employees, Employees. The Autopay field is in the Pay Details screen.
You should enter transactions for Employees who are taking leave first before you generate the Autopay process.
If you have already generated the Autopay for an Employee who is taking leave, it is best to delete the transaction and re-enter the hours and leave so that the transaction can be recalculated correctly.
If you would like to check if the Autopay has already been activated, print the Transactions Report, and review the Generate column. If it is Yes, this means that the transaction is an Autopay transaction.