We recommend that you regularly balance your Payroll and Costing Reports. You might balance the This Pay values as part of your payroll process or balance the Year-to-Date (YTD) values periodically.
To balance the reports:
In the Payroll and the Costing Reports, select the following:
Include Employees not Paid and Include Terminated Employees on the Payroll Report.
The same Period End Dates and date ranges are selected on both reports.
If balancing YTD, ensure the dates include all pays for the current tax year.
Include Superannuation on the Costing Report.
Once you have generated both reports, compare the values in Report Totals. You should balance the following components, but you can expand the list to include more or all components.
Net Pay
Total Cost
Total Tax
Super Values
If the reports do not balance, check:
The parameters selected. Refer to Step 1 above for the required selection and ensure you have used the same Period End Dates and date ranges on both reports.
The End of Pay process has been completed for all Period End Dates included in the date selection (e.g. all periods that fall between the From and To dates used for YTD Cumulatives) by going to:
Payroll, Maintenance, General, Pay Frequencies.
If Processed is not ticked for a Period End Date, ensure that there are no transactions in the period by running the Payroll Report just for that Pay Frequency and the unprocessed Period End Date. Unprocessed Period End Dates are not included in the Costing Report, as costing transactions are created during End of Pay.
If the Reports still don't balance after confirming the above, try to locate the difference. To do this, compare pay components, employees and period end dates and contact support via MyAccess. Include in your conversation:
As much detail as possible, e.g. what you think is the cause, pay component, period, employee, etc.
Year-to-Date Costing Report and Year-to-Date Payroll Report.