Update Pay Rates is used to make bulk changes to pay rates or to process Back Pays for a group of employees, rather than having to enter them individually. Any transactions entered after a rate change will use the new pay rate.
Update Pay Rates can be used to:
Update pay rates for multiple Employees. You filter employees based on Pay Frequency, Employment Type, Cost Account or Rate Increase Code and apply the same Percentage or Amount to the group of employees. If you can't group, the employees together or each employee is receiving a different increase you can individually update the Rate Details of each Employee Record.
Update pay rates for Pay Classes. You can update individual Pay Classes or a group of Pay Classes.
Generate Global Back Pay for employees attached to a Pay Class. Back Pays are calculated based on a percentage increase.
Global Back Pay won't change the rate in an existing transaction. Either manually change the rate or delete and re-enter the transaction.
Global Back Pay won't update the rate on the Pay Class. Either use Pay Class Pay Rates or edit the Pay Class (Payroll, Maintenance, Rates).
Note: Back Pays that include Lump Sum E should be processed through Back Pay transactions, so that the correct Financial Year is associated with the Lump Sum E for STP reporting.
Any rates updated through Update Pay Rates are effective once the change has been saved. Meaning that the next transaction entered for the employee will use the new rate, regardless of the effective date and reason you enter. The effective date and reason are for historical records only.
Update Pay Rates:
Go to Payroll, Transactions, Processing, Update Pay Rates.
Select the Update Pay Rate Types.
The available filters will change depending on which option you choose. Select the appropriate filters.
If you are completing a Global Back Pay, select the Calculate From and Calculate To as the Back Pay period.
Select the Increase Type.
Global Back Pays use Percentage, which is selected by default and Amount is greyed out.
Amount will increase each of the chosen Pay Rates Updated by the amount entered, e.g. if the increase value is $1.00, then the normal rate, auto pay, yearly salary, etc will increase by $1.00. To increase the rates proportionally, convert the amount to a percentage.
Enter the Increase Value.
If you are completing Employee Pay Rates or Pay Class Pay Rates, you may need to enter the Increase Reason and Effective Date. The date and reasons you record are for historical records only and don't affect when the change will be applied.
Select the Pay Rates Updated for either of the update rate options.
When you have made your selections, click Preview to verify the changes. This shows the current and new rates per employee or Pay Class.
Click Update. For Global Back Pays this will create a Back Pay transaction.