There are three steps to set up in MicrOpay for an employee to accrue Time in Lieu hours.
They are:
Setting up an Addition to enter the Time in Lieu hours against.
Setting up a User Defined Leave class to accrue the Time in Lieu hours.
Attaching the User Defined Leave class to the employee.
In addition, this answer will provide instructions on how to enter the hours to be accrued and how to pay out the Time in Lieu hours.
Set up the Addition for Time in Lieu
Go to Payroll, Maintenance, General, Additions and Deductions.
Click Add to create a new Addition.
Enter a Code, Shortcut Key, and Description.
Select Addition Before Tax as the Category, and Percent as the Type.
Generally speaking, the Percent field is left blank. This allows for the hours to be accrued and entered through a transaction without calculating any value.
Ensure that the Specify Hours in Transaction is ticked.
Set up the User Defined Leave for Time in Lieu
Go to Payroll, Maintenance, Leave, User Defined Leave.
Click Add to create a new Leave class.
Enter a Code and Description.
Choose Based on Hours Worked as the Method.
Select a Leave Reason, if an appropriate one doesn’t exist, right-click in the field and choose Add New. This will open the Add New Leave Reason window. Enter a Code and Description. Complete any other details and click OK.
In the Additions field select the Addition created above. Hour Types should be (None).
Enter 100.00 in the Accrual Rate. This means that 100% of the hours entered for the Addition in a Timesheet will accrue.
Enter the maximum each period that can be accrued and choose the appropriate options in the Other section.
On the Termination/Pay Advice Rules tab tick Pay Out at Termination if you want the balance of Time in Lieu hours included on the Termination Transaction. Choose the Type of Payment (generally speaking this will be ETP) and which hours to include in Termination Payout. If you select ETP the hours will be added to the Unused RDO hours in the Termination Transaction.
In the Pay Advice section you can decide whether to Include on the Pay Advice and what Description will accompany the hours.
Click OK to save the Leave class.
Attach the Time in Lieu Leave class to the Employee
Go to Payroll, Maintenance, Employees, Employees.
Edit the Employee who is to accrue Time in Lieu hours.
Select Leave and click the Add button.
On the New Employee Leave window select User Defined Leave as the Leave Type.
Then choose the User Defined Leave class created above.
If a balance already exists before setting this up in MicrOpay you can add this now. Hours accrued in a previous entitlement year(s) should be added to Entitlement. Hours accrued in the current Entitlement year can be added to Prorata. The Entitlement and Prorata dates can also be updated. The Entitlement Date should reflect the last entitlement anniversary and the Prorata Date should reflect the date that leave has been accrued to.
7. You can change the Cost Account if necessary.
8. Click OK on the Employee Leave window and then click OK on the employee record to save the change.
Accrue the Time in Lieu Hours
Once the Time in Lieu Leave class has been attached to the Employee you can enter any hours to be accrued using the Addition created above in a Transaction screen (Timesheet, Manual Calculation or Transaction Adjustment). As the Percentage was left blank no value will be calculated (or paid) but the hours will be added to the Employee’s balance when leave is updated.
Pay Out Time in Lieu Hours
When the employee wants to take Time in Lieu they are paid out through User Defined Leave. Once a User Defined Leave line has been added to a transaction the Leave, select the Leave Class, Reason and enter the Hours, Start Date and End Date.
After the End of Pay has been completed the Taken Hours on the employee’s record will be updated and the employee's balance reduced.