The General Ledger process allows you to create a costing file that can be uploaded to your Finance System.
To run the General Ledger Batch Process:
Go to General Ledger Integration, Transactions, Batch Process.
Select the Payroll Company and Pay Frequency or leave as <All>.
Choose the Batch you want to run.
Enter the Period From and Period To dates. You can include periods from a prior year by ticking Include Previous Year.
Batch Reference is an optional field you can enter if required.
Tick Clear Previous Unposted Batch to ensure the batch only contains data for the selected Periods.
Tick Process Accruals if you need to include them.
Select the File Format.
Click Process to generate the Batch. Click Yes, when prompted to clear the last batch and save.
Once the Batch has been processed. You can review the results in the grid and ensure it is balanced.
To create the file click Generate File.
Tick the options you want to include in the file. Accruals and Reversals will only be included in the generated file if they exist in batch entries.
Click OK. You will receive a message that the file has been exported.
Either click Post Batch or Clear Batch to complete the process. If you process Accruals with your General Ledger Batch you will need to Post Batch, so that the reversing transaction can be created as part of the next batch.