An Employee's IRD number will be validated as part of Payday Filing, and if it's assessed as invalid, the Tax Scale Code will change to ND, and this tax rate will be applied in subsequent pays, and their IRD number might change to 000000000. The first pay will be processed based on the Tax Scale Code listed when the transaction is entered.
This can happen for a number of reasons:
The IRD number supplied is invalid.
A leading zero is entered for an employee who has an eight-digit IRD number. MicrOpay automatically populates the leading zero as per the IRD file specifications, so you don't need to enter it.
The employee is set up on tax file number 000000000, i.e., the employee does not have a tax file number.
To check the IRD number and update the Employee Record
Go to Payroll, Reports, End of Year, Tax Details Report to run the report and review the employees' IRD number and Tax Scale Code.
To update the Employee:
Go to Payroll, Maintenance, Employees, Employees.
Edit the Employee and select Taxation Details.
Enter the IRD number without the leading zero.
Change the Tax Scale Code to the correct Tax Scale code.
Click OK.